Our client is a fin tech financial sector with a strong engineering culture, there expertise is across superannuation products.
Your Role:
- You will be very busy high level of professional administrative support to the Managing Director. You will ensure the MD is prepared and informed on relevant matters in a timely manner researching, preparing and ensuring emails are responded to within specified timeframes and proactively managing the MD's diary
- Executive administrative support / Business management
- Provide secretarial support including preparation of agenda, papers, minutes and allocated actions
- Ensure MD is fully prepared for all upcoming commitments including necessary briefings, papers, travel arrangements, etc
- Assist in preparation and formatting of all documents, including presentations
- Conduct research and prepare reports. Read, analyse and summarise documentation received for the MD's information and action accordingly
- Manage MD's expenses submissions and reports in line with relevant policies
- Provision of personal assistance functions as required
- Stakeholder liaison
- Uphold a strict level of confidentiality in line with relevant policies
- Alert the MD to matters requiring immediate attention, and manage those issues in the MD's absence, in conjunction with other Executives as needed
- Plan, coordinate and ensure the MD's schedule is followed and respected. Provide "gatekeeper" and "gateway" role.
- Extensive travel management including flights, accommodation, itineraries and expenses in line with relevant policies
- Manage diary and set up necessary meetings, including external venues and stakeholders
- Participate in the development of a safe and healthy workplace. Including maintenance of WHS skills and policy knowledge
- Ensure that key processes and information within the responsibility scope of this role are well documented, maintained, and appropriately published/stored to support business continuity
Your background:
- Minimum of 5 years' experience as an EA within financial services
- Board level experience is a must
- Be fully accountable, high level of attention to detail
Required qualifications
- Bachelor Degree in Business or Management or similar
If you have the aforementioned skills and would like to be considered for this role please forward a copy of your updated resume to Jade Applegate or call me on 0472 622 534